If a date, time or facility is grayed out or not showing availability on the calendar for your request, one of the following conditions exist:
- The facility is already booked for internal or external usage by another group.
- It is outside of the allowable rental hours set by the District or Facility Owner. (If you are an afterschool program, you will need to select a time slot that is available and leave a comment at checkout requesting the desired times of usage. The District will then review the request and confirm that you are an authorized after school program and edit your reservation to the requested times of usage).
- The District or Facility Owner has not yet released calendar availability to outside renter organizations (Please note: Schools do not have authorization to release calendar availability. This is solely determined by the District).
- Availability has already closed because the District or Facility Owner requires that a request is entered a certain number of days/weeks in advance for review and approval.
Some rooms/facilities are not made available to the general public and would require special permission from the School, District or Facility Owner to be used. If the facility that you would like to request is not listed, you will need to select a “classroom” and then leave a comment at checkout requesting the Facility you would like to utilize. Your request will then be reviewed by the School, District or Facility Owner who will confirm if your organization is permitted access to that room and your request will be updated.
Facilitron CANNOT override availability. Facilitron CANNOT ask the District for special permission for your Organization.
(The District or Facility Owner would need to contact Facilitron directly and instruct Facilitron to enter the request on your organization’s behalf).